Succeeding with Time Registration in Microsoft Teams

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March 3, 2021

Highlights:

00:00 – Introduction to Projectum

05:33 ­– Time Registration at Hempel with Andrew Solomon

31:56 – Live demo of Time for Teams with Christian Fanning 

Summary

To many people, time registration is considered a disturbing element in a busy workday. Often, it is being down prioritized, and when the day finally comes, where you must do it, you’ve forgotten all about what you were doing and when.

With more people working from home than ever, maintaining a good overview of time and what it is being spent on is becoming an increasingly more important task; first of all, for the worker, as days are blending together and it can be a great tool to keep the structure of a workday, and secondly for managers, as it enables higher quality in data analysis and eventually driving smarter decision-making.

In this webinar, Christian Fanning from Projectum and Andrew Solomon from Hempel A/S discuss how time registration inside Microsoft Teams, using Time for Teams has enabled better resource allocation decisions at Hempel A/S and other companies around the world.

About Hempel

Hempel A/S founded in 1915, is a global supplier of coatings and services in the protective, marine, decorative, container and yacht industries. Hempel factories, R&D centers and stock points are established in every region and the company headquartered in Copenhagen, Denmark.

Across the world, Hempel A/S work with customers and research institutions to find new ways to solve existing problems. From the engineers in the labs to coating advisors onsite, Hempel A/S aim is to deliver coating solutions that add value to their customers’ businesses – by protecting assets for longer, reducing maintenance costs and increasing efficiency.

The company employs more than 6,300 people in more than 80 countries, has factories and research and development centers around the world. Hempel is solely owned by the Hempel Foundation, which supports cultural, humanitarian, and scientific causes around the world.

Hempel experience working with Time for Teams

Hempel R&D is a +350-person organization, and they were looking for a way to gain visibility into how they were allocating their resources. The ambition of this project was to develop a tool that would give them visibility on where time is spent, thus enabling better resource allocation decisions. Hempel felt that Time for Teams could help them achieve their aims, while providing a simple and clean user experience. The interest came from the idea that they thought it would be a good way to manage a resource span better and there were number of sites that they were doing time registration, so Hempel wanted to improve organizations and its people experience.

A rollout approaches

Starting with user interviews, Hempel A/S sketched the user experience alongside Projectum. Once a ‘beta’ version was ready, Hempel conducted a small 30-person pilot across the regions to test and gain a buy-in. Andrew highlighted that it was important from development standpoint to get the feedback and that really helped when they rolled out, because they had 15% of R&D population that was already exposed to the product, said Andrew. The whole rollout process took over the course of three to four weeks. After a successful pilot Hempel made some key changes then rolled the product out globally.

Hempel A/S uses Power BI to manage the data coming out of time and all managers across R&D have access to it. This means that managers can analyze data logged through the Time application via Power BI. Andrew highlighted that Hempel used reports to track overall engagement and help managers drive usage within their teams, as well as reports focused on understanding where they invest time across specific projects and work categories.

Launching Time for Teams and Change Management at Hempel 

Andrew in his presentation provided insides about how the whole organization at Hempel handled the change management. Two months prior, the teams where informed about the launch of Time for Teams, as the head of R&D sent an announcement that the project is coming, and people can expect changes. Additional emails followed a month and two weeks before with all the details, FAQ’s and instructions on how to use it, as well as people were provided an early access to the tool to see how it worked. Additionally, introductory video content was provided, which made people at Hempel more engaged as they felt like they can learn it much easier, instead of reading and learning just from the instructions, said Andrew.

Lastly, Andrew mentions that Hempel has been using Time for Teams for about four months and now it is integrated into their Project Portfolio system and of course Microsoft Teams. These integrations give greater efficiency to every user, as it’s linked to organization’s HR-system and the users do not have to use separate login or go through separate application to log time.

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