Progress through overview and insights

Portfolio Management

What is

portfolio management?

Portfolio management is interpreted and executed in many ways. We enjoy staying on top of all trends, then form a view of the matters in question and finally combine them with our vast experience. So, what is Project Portfolio Management (PPM) in its essence?

PPM is orchestrated actions based on the organization’s collective knowledge, risk appetite and prioritization.

Traditionally, PPM has been top-driven, scheduled reviews of the project portfolio (current and upcoming) based on traditional project execution methodologies (waterfall, V-model, stage-gate etc.) with collected data.

In organizations with many simultaneous projects and a rotating staff, PPM targets that projects are appropriately staffed, on budget, and on time. PPM is also used to forecast future project and staffing needs, suggest return on investment for project commitments while managing potential risks/issues and change requests.

Emerging strategies, organizational designs, agile approach to project execution (scrum, Kanban etc.) and increased capabilities, call for a more agile, iterative approach to PPM with much more emphasis on updated (digitized) information readily available and a continuous flow of decision-making from mid-level management.

PPM disciplines transition from scheduled events, to continuous calibration while organizational structures, change to maximize through-put with data-driven, action-oriented feedback.

Regardless of how Portfolio Management is defined in your organization, together we can set-up a solution that meet your needs. Perhaps your processes have sprung from a highly traditional portfolio mindset, or perhaps your way of thinking revolves a more agile framework with value streams and portfolios. Perhaps a combination of both? – even so we believe that project portfolio management is an effective way for project managers, PMOs and executive leadership to gain overview and insights, while navigating with a larger strategy in mind.

Benefit from
portfolio management

Project Portfolio Management provides executives with a comprehensive information base as foundation of the right decision making. In short, portfolio management offers several benefits, including:

  • Better decision making
  • Strategic alignment and risk management
  • Resource management optimization
  • Reduce overspending and “no value” projects
  • Faster project turns time with increased project delivery
  • Streamlined data and increased collaboration

When partnering with Projectum, we will typically assess your current project portfolio management processes and, in collaboration with you, identify the appropriate level of PPM discipline for your organization. We then determine your current PPM capability and identify gaps between your organization’s current state and desired future state resulting in a roadmap for improvements and collaborative work on developing the implementation plan.

Typical activities
in a PPM delivery

PPM workshops, training, and mentoring for executives, management, and staff
PPM software tool selection and process implementation
Establishment or refinement of portfolio governance boards and policies
Alignment of portfolio decisions to strategic business goals
Portfolio and program prioritization and selection facilitation
Portfolio Review Board session facilitation
Portfolio and project communication management
Optimized resource planning including “what if” scenarios
Portfolio performance management
Portfolio analysis and reporting
PPM adoption and change management

Enabling improved overview and better decision making

SDC moves to the cloud with Microsoft Project Online and Power BI, enabling more efficient collaboration, reduced maintenance cost and better portfolio overview

Want to learn more? Contact us for an unsolicited offer

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